Project Manager - Congress

About Kuoni Tumlare

At Kuoni Tumlare, we design and deliver exceptional travel experiences through a comprehensive portfolio of destination management solutions. With over 100 years of expertise, we serve a global network of partners by offering series tours, educational trips, MICE events, guaranteed departure tours, and more. Our marketplace strategy is at the forefront of digital transformation, ensuring a competitive edge in a rapidly evolving travel landscape

The Job:

To manage and have the overall team and Key Account responsibility of accommodation handling for the big project in 2026 mainly in German-speaking countries, reporting directly to the Regional Director to execute this event which has been dedicated to the team.

To manage and be responsible for the secure regular flow of information between involved suppliers, the internal accounting team, and the upper management.

• In charge of executing business according to the defined destination market strategy, defined workflow, guiding principles, procedures and training.

• Develops client accommodation proposals together with the line manager

• Contracts suppliers and hotels according to the event requirements in close cooperation with the Regional Director.

• Deliver a lean and cost-effective structure, delivering operational excellence at all times

• Deliver against operational KPIs and provide KPI monitoring as and when required (in line with MICE standards)

• Maintain a continuing high level of competence within the team with respect to the organization’s products, services, and prices to allow for professional handling of the business

• Actively supports the integration of sustainability into the project’s workflow.

• Considers the environmental, social, and economic impact of office and business activities and attempts to combat any negative results

• Regular communication with line managers / Senior Managers on all major developments and initiatives

• Secure proper training for the team to learn event software and be able to use all its functionalities

• Ensure that all services given are in line with Company   quality demands

• Supervise & delegate the observation of cancellation deadlines

• Be on-site/ available during key event days (defined together with the line manager)

• Control cost and optimize profit

• Builds, develops and grows supplier relationships vital to the success of the business

• Holds regular meetings with subordinates on an individual basis, ensuring alignment an all key tasks Personal development in project acquisition know-how

• Ensure all business activities comply with relevant financial, industry compliance, legislative, legal demands, and ethical standards of the organization 

• Planning, budgeting, conception, organization and completion of the project.

• Correspondence with event delegates (answering questions, booking services, managing payment…) during the preparation phase.

• Database management, setup and updates in our event software

• Onsite support

• Keeping track of and reporting on project progress.

• Completing any tasks assigned by the line manager in an efficient and timely manner.

To succeed in the role you should have:

• Degree in tourism/business administration/marketing/event management

• Demonstrable experience in hotel operations (operational and ideally management in the Accommodation Management field)

• 1-2 years of leadership experience

• 1-2 years of business development experience

• 2-3 years of project management & leadership experience

• Excellent network with high relevance to the offered position

• Fluency in German and English

• Strong IT literacy

• Operations and process management skills

• Financially literate

• Relationship management and interpersonal skills

• Strategy implementation skills

• Communication, influencing, and negotiation skills

• Problem solving & Presentation skills

• Flair for and interest in incorporating sustainability measures

• Based in Vienna area with contacts with the hotel supply chains in DACH countries

What We Offer:

• Global Brand: Opportunity to work in an international environment spread across 33 countries and growing.

• Stability: 100 Years at the top of our field and still pushing into new territory

• Progression: We reward high performers and look to promote key talent internally

• Learning and Development opportunities for growth and Upskilling

• A Supportive Management Culture and autonomous working environment

• Company Wide Bonus Scheme

• Dedicated Employee Engagement Activities

• Flexible & Hybrid Working

• Annual Awards and Recognition for high Performers

• Friendly and Collaborative work environment