
Project Manager - Congress
- Hybrid
- Vienna, Wien, Austria
Company Information & Job Details
About Kuoni Tumlare
At Kuoni Tumlare, we design and deliver exceptional travel experiences through a comprehensive portfolio of destination management solutions. With over 100 years of expertise, we serve a global network of partners by offering series tours, educational trips, MICE events, guaranteed departure tours, and more. Our marketplace strategy is at the forefront of digital transformation, ensuring a competitive edge in a rapidly evolving travel landscape
The Job:
To manage and have the overall team and Key Account responsibility of accommodation handling for the big project in 2026 mainly in German-speaking countries, reporting directly to the Regional Director to execute this event which has been dedicated to the team.
To manage and be responsible for the secure regular flow of information between involved suppliers, the internal accounting team, and the upper management.
In charge of executing business according to the defined destination market strategy, defined workflow, guiding principles, procedures and training.
Develops client accommodation proposals together with the line manager
Contracts suppliers and hotels according to the event requirements in close cooperation with the Regional Director.
Deliver a lean and cost-effective structure, delivering operational excellence at all times
Deliver against operational KPIs and provide KPI monitoring as and when required (in line with MICE standards)
Maintain a continuing high level of competence within the team with respect to the organization’s products, services, and prices to allow for professional handling of the business
Actively supports the integration of sustainability into the project’s workflow.
Considers the environmental, social, and economic impact of office and business activities and attempts to combat any negative results
Regular communication with line managers / Senior Managers on all major developments and initiatives
Secure proper training for the team to learn event software and be able to use all its functionalities
Ensure that all services given are in line with Company quality demands
Supervise & delegate the observation of cancellation deadlines
Be on-site/ available during key event days (defined together with the line manager)
Control cost and optimize profit
Builds, develops and grows supplier relationships vital to the success of the business
Holds regular meetings with subordinates on an individual basis, ensuring alignment an all key tasks Personal development in project acquisition know-how
Ensure all business activities comply with relevant financial, industry compliance, legislative, legal demands, and ethical standards of the organization
Planning, budgeting, conception, organization and completion of the project.
Correspondence with event delegates (answering questions, booking services, managing payment…) during the preparation phase.
Database management, setup and updates in our event software
Onsite support
Keeping track of and reporting on project progress.
Completing any tasks assigned by the line manager in an efficient and timely manner.
Job Requirements
To succeed in the role you should have:
Degree in tourism/business administration/marketing/event management
Demonstrable experience in hotel operations (operational and ideally management in the Accommodation Management field)
1-2 years of leadership experience
1-2 years of business development experience
2-3 years of project management & leadership experience
Excellent network with high relevance to the offered position
Fluency in German and English
Strong IT literacy
Operations and process management skills
Financially literate
Relationship management and interpersonal skills
Strategy implementation skills
Communication, influencing, and negotiation skills
Problem solving & Presentation skills
Flair for and interest in incorporating sustainability measures
Based in Vienna area with contacts with the hotel supply chains in DACH countries
What We Offer:
Global Brand: Opportunity to work in an international environment spread across 33 countries and growing.
Stability: 100 Years at the top of our field and still pushing into new territory
Progression: We reward high performers and look to promote key talent internally
Learning and Development opportunities for growth and Upskilling
A Supportive Management Culture and autonomous working environment
Company Wide Bonus Scheme
Dedicated Employee Engagement Activities
Flexible & Hybrid Working
Annual Awards and Recognition for high Performers
Friendly and Collaborative work environment
- Vienna, Wien, Austria
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