Accounts Payable Coordinator

About Kuoni Tumlare

At Kuoni Tumlare, we deliver truly inspiring and innovative solutions and experiences that create value both for our Partners and Society at large.

Our wide portfolio of products and solutions is built on 100+ years of destination management experience.
Our solutions include series tours, technical visits, educational tours, Japanspecialist travel consulting, as well as meetings, incentives, conferences, and exhibitions.

Our product portfolio includes MyBus excursions at destinations as well as guaranteed departure tours devised and delivered by our Seat-in-Coach specialists, Europamundo (EMV) and MyBus Landcruise.

We cater to a wide range of customer needs in close collaboration with our trusted suppliers and powered by our team of destinations experts - enabling us to make a real difference to the world.

Our global Finance function acts as a driver of integration across our businesses, operating across four central principles: global Finance functions provide subject matter expertise; local finance ensure operational execution according to local requirements; global process owners for are in charge of standardisation & optimisation; and the St. Petersburg Finance hub performs transactional finance activities.

As an Account Payable Coordinator, you proactively collaborate with other departments, local accounting offices, business stakeholders, and external vendors on all company payments, receivable, and credit control issues. You support timely and accurate process delivery, diagnosing issues, cascading them to responsible departments and implementing solutions to increase process efficiency. In this role you report to Head of Corporate and Finance and work closely with other local AP/ AR offices around the world as well as stakeholders within own business area of responsibility.

Key activities:

• Manage day-to-day tasks – checking invoices from suppliers, initial data input

• Completes tasks strictly in accordance with instructions for assigned area of responsibility

• Communication with suppliers on behalf of the company in proper business style and professional manner

• Timely preparation of assigned reconciliations with suppliers

• Solve queries on supplier’s complaints, reminders, invoice status or any other requests

• Approvement of creditors information details at the creditor database

• Provides timely and accurate information to Destination office on invoices payment status

• Carrying out back-up tasks for an absent colleague as specified in department back-up plan

• Weekly reports on work progress

• Complete monthly close activities and reports in accordance with monthly close schedules

• Keeping information confidential

• Preparation of certain AP reports and statistical reports upon request

• Other current tasks assigned by Kuoni Tumlare/JTBE AP Supervisor

• Validate AP Payments: generate an electronic (bank) payment file, edit the status of a payment journal, produce and monitor Vendor

• Create and post AP GL Journal Entries

• Cooperate with the rest of the team to assure accurate and timely request processing as per agreed standards and time frame

• Provide timely and accurate advice to employees from local offices on payment related queries

• Provide vendors with accurate and prompt responses to any queries they may have

Essential knowledge and experience:

• AP/ AR accountant experience in a fast-paced commercial environment, ideally gained within the travel or retail

• Degree in accounting or other financial studies

• Knowledge of the basic accounting principles

• Experience in working with international environment, where cultural differences are considered and respected

• Good working knowledge of MS Office is required, especially Excel.

• Experience working with AX System.

• Strong time management skills

• Good English language skills (Intermediate and above)

• Knowledge of any other European language is a plus

• More than 1 to 2 years of relevant work experience

Personal characteristics: 

• Team player with an eye for details and a focus on accuracy

• Positive and open-minded with a “can do” attitude

• Very Good communicator, with the ability and credibility to build relationships and to operate at all levels in a professional, courteous manner

• Able to work accurately whilst under pressure to achieve multiple deadlines

• Excellent attention to detail and high levels of accuracy

• Result driven and proactive approach

• Strong commercial acumen and excellent problem-solving skills