Accounting & Facilities Coordinator

About Kuoni Tumlare

At Kuoni Tumlare, we deliver truly inspiring and innovative solutions and experiences that create value both for our Partners and Society at large. Our wide portfolio of products and solutions is built on 100+ years of destination management experience.

Our solutions include series tours, technical visits, educational tours, Japanspecialist travel consulting, as well as meetings, incentives, conferences, and exhibitions. Our product portfolio includes MyBus excursions at destinations as well as guaranteed departure tours devised and delivered by our Seat-in-Coach specialists, Europamundo (EMV) and MyBus Landcruise.

We cater to a wide range of customer needs in close collaboration with our trusted suppliers and powered by our team of destinations experts - enabling us to make a real difference to the world.

About the Business

Our Destination Management services form the core of our business. Together with our destination experts, our sales and account management teams generate business by partnering with our customers (Tour Operators, Travel Agencies) to shape exciting itineraries suited to their traveler’s needs. We take care of everything from ground support, hotel bookings, sightseeing, restaurants, and local guides; all while providing 24/7 customer support so that travelers from over 50 countries can enjoy memorable travel experiences worry free.

About the Role

We are currently looking for a highly organized and detail-oriented Accountanting & Local Facilities Coordinator to join our team in our Rome Office. This role combines accounting responsibilities with operational coordination for the Facility function, ensuring compliance with Italian legal requirements and company policies.

Key Objectives

• Complete assigned tasks by day/month/year-end according to plan and instructions from senior Finance and Facility supervisors.

• Ensure accurate and timely accounting operations, including legal compliance for invoice processing and reconciliations.

• Coordinate  Facility operations to maintain a safe, efficient, and compliant office environment.

• Communicate professionally with colleagues, management, suppliers, and customers.

Accounting Responsibilities (Legal & Operational)

• Process and record accounts payable and/or receivable invoices in compliance with Italian accounting and tax regulations.

• Verify and reconcile accounting ledgers and accounts, ensuring accuracy and completeness.

• Perform monthly and year-end closing activities, including reconciliations and adjustments.

• Ensure proper VAT compliance and support statutory reporting requirements.

• Maintain documentation for audits and legal inspections.

• Collaborate with Finance Supervisor to resolve discrepancies and ensure compliance with internal controls.

• Timely preparation of assigned reconciliations with local suppliers.

• Provides timely and accurate information to Destination office on invoices payment status.

Facilities Coordination Responsibilities

• Maintain reception area and office security.

• Welcome visitors, manage incoming calls.

• Order, store, and distribute office supplies; maintain inventory.

• Arrange shipment of travel documents and book meeting rooms.

• Order and distribute business cards.

• Organize and participate in health & safety training.

• Participate in first aid and fire safety teams and periodically, check and replenish first aid kits.

• Contacting twice a year maintenance technician to check and verify the efficiency of fire extinguishers and fire safety systems.

• Organize and manage yearly medical examination for staff according to the Italian law.

• Creation of excel files for the inventory of materials, updating of medical examinations and organisation of company courses.

• Contacting the toner collection service twice a year to arrange the pick-up of waste cartridges.

Complexity & Required Skills

• Ability to negotiate and communicate professionally with internal and external stakeholders.

• Strong prioritization skills in a fast-paced environment.

• High attention to detail and accuracy in repetitive tasks.

• Knowledge of Italian accounting principles, VAT regulations, and legal compliance for invoicing.

• Good knowledge of MS Excel, Word and Aruba invoicing System. AX2012 knowledge is preferred.

Preferences:

• Accounting knowledge diploma is preferred.

• Microsoft Excel / Word and Ppt knowledge is plus.

• English language knowledge written and spoken is required.

• Belonging to a protected category under applicable law is preferrable.

Why Choose Us

• International Environment: Work in a dynamic, multicultural company with global exposure.

• Professional Growth: Opportunities for learning and development in both Finance and Facility management.

• Impactful Role: Contribute to the efficiency and compliance of key business operations.

• Collaborative Culture: Join a team that values professionalism, respect, and teamwork.

• Stability & Benefits: Competitive compensation and benefits aligned with market standards.