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Account Payable Executive

On-site, Hybrid
  • Madrid, Comunidad de Madrid, Spain

Company Information & Job Details

About the Business / Function

Our global Finance function acts as a driver of integration across our businesses, operating across four central principles: global Finance functions provide subject matter expertise; local finance ensure operational execution according to local requirements; global process owners for are in charge of standardization & optimization; and the St. Petersburg Finance hub performs transactional finance activities.

About the job

As an Account Payable Executive, you proactively collaborate with other departments, local accounting offices, business stakeholders, and external vendors on all company payments, receivable, and credit control issues. You support timely and accurate process delivery, diagnosing issues, cascading them to responsible departments and implementing solutions to increase process efficiency. In this role you will work closely with other local AP/ AR offices around the world (mainly Saint Petersburg) as well as stakeholders within own business area of responsibility.

Reporting and key relationships:

Key relationships are with:

  • Corporate and Finance team
  • FP&A team
  • Business Partners
  • The wider Kuoni Tumlare finance function (tax, treasury, legal, corporate and shared services)
  • Group Accounting
  • Internal and External Auditors
  • External Vendors and Clients

Key activities:

Carry out AP Payment Creation tasks which require to:

Monitor and process payment requests from OPEX Vendor (partially Cost of Sales vendor where applicable). Record payment to AX, maintain the relevant finance owned fields for new OPEX Vendors in AX, amend the status of payment in AX, review and post journals, resolve issues with Vendor bank details, settle, partially settle, and reverse settled transactions, create prepayment journals (component, floating deposit – AX and guarantee prepayments), run the automatic settlement job for component and prepayments, void payment transactions, overview of the Direct Debit process, process credit card settlements. Supervision and training of Accounts Payable support staff.

  • Validate AP Payments: generate an electronic (bank) payment file, edit the status of a payment journal, produce and monitor Vendor
  • Create and post AP GL Journal Entries
  • Create various AP Reports
  • Cooperate with the rest of the team to assure accurate and timely request processing as per agreed standards and time frame
  • Provide timely and accurate advice to employees from local offices on payment related queries
  • Provide vendors with accurate and prompt responses to any queries they may have

Job Requirements

Knowledge, skills and experience

Essential knowledge and experience:

  • AP/ AR accountant experience in a fast-paced commercial environment, ideally gained within the travel or retail, at least 2 years experience.
  • Educated to degree level or equivalent depth of experience in Accounting
  • Knowledge of the basic accounting principles
  • Experience in working with international environment, where cultural differences are taken into account and respected
  • Good working knowledge of MS Office is required, especially Excel.
  • Desirable experience working with AX System.
  • Fluency in English is mandatory (C1 – C2)
  • Fluency is Spanish is required

We are looking for

  • Team player with an eye for details and a focus on accuracy
  • Positive and open-minded with a “can do” attitude
  • Very Good communicator, with the ability and credibility to build relationships and to operate at all levels in a professional, courteous manner
  • Able to work accurately whilst under pressure to achieve multiple deadlines
  • Excellent attention to detail and high levels of accuracy
  • Result driven and proactive approach
  • Strong commercial acumen and excellent problem solving skills

Core competencies:

  • Embracing Change - Accepting dynamic and changing situations as a challenge and navigating them by being flexible, adapting to ambiguous circumstances.
  • Communicating - Communicating and presenting in a clear, precise, and structured way – listening and building relationships with internal and external stakeholders.
  • Leadership – Willing to take lead, actively share knowledge to supporting staff, help the team grow and move forward.

On-site, Hybrid
  • Madrid, Comunidad de Madrid, Spain